You create incredible work. But when it comes time to get paid, are you sending invoices that reflect your professionalism?
Whether you're a freelance photographer, videographer, or creative studio, the right invoicing tool helps you get paid faster, look more credible, and stay organized.
Here’s a breakdown of the best invoicing tools in 2025, built to match the way creatives like you work.
Why Professional Invoicing Matters
Builds Trust
A polished invoice shows clients you’re legit. Branded documents, clear due dates, and secure payment links help build credibility.
Gets You Paid Faster
Modern tools include auto-reminders, digital payments, and instant delivery — no more chasing down checks or waiting weeks.
Works With Your Workflow
Some invoicing tools now include contracts, CRM features, and automation, so you can manage the whole client journey in one place.
Best Invoicing Tools for Creatives in 2025
HoneyBook
All-in-one platform for proposals, contracts, and invoices.
Why it’s great: Automates your entire client workflow.
Features: Branded invoices, payment links, e-signatures
Price: Free trial available HERE
FreshBooks
User-friendly with built-in accounting.
Why it’s great: Simple interface with pro-level reporting.
Features: Recurring invoices, time tracking, tax reports
Price: Starts at $15/month
Zoho Invoice
A free invoicing solution with plenty of features.
Why it’s great: Surprisingly robust for $0.
Features: Mobile invoicing, client portals, reminders
Price: Free
Wave
A budget-friendly tool with essential features.
Why it’s great: Great for beginners or small teams.
Features: Unlimited invoicing, receipt scanning
Price: Free (with optional paid services)
Invoice Ninja
An open-source platform for tech-savvy freelancers.
Why it’s great: Extremely customizable.
Features: Time tracking, proposals, payment integrations
Price: Free + paid plans
Moon Invoice
Made for freelancers on the go.
Why it’s great: Mobile-first and easy to use.
Features: Time tracking, PDF invoices, expense logging
Price: Free trial + subscription
Studio Ninja
Designed specifically for photographers.
Why it’s great: Offers a visual, intuitive client flow.
Features: Lead forms, invoices, automated workflows
Price: Free trial available
Wethos
Designed for solo creatives and agencies.
Why it’s great: Combines invoicing with project pricing.
Features: Pricing templates, contracts, invoicing
Price: Free + premium
Kosmo
A clean interface for simple invoicing and tracking.
Why it’s great: Minimalist, effective, and no fluff.
Features: Task management, client contracts
Price: Free and paid plans
QuickBooks
A robust system for growing creative businesses.
Why it’s great: Trusted across industries.
Features: Full accounting, tax tools, invoicing
Price: Starts at $25/month
What to Look For in a Tool
Branded Templates – Keep your business looking sharp
Payment Options – Accept cards, PayPal, and ACH
Mobile Access – Invoice from anywhere
Automation – Send reminders, recurring bills, and receipts
Reporting – Track revenue and expenses easily
Smart Invoicing Tips
Set clear payment terms on every invoice
Use automatic reminders to reduce late payments
Offer digital payment methods for speed
Keep backup records for taxes and bookkeeping
